Collections : [University of Michigan Bentley Historical Library]

Administrative consists primarily of Board and Congregational Meeting minutes. There are also Bylaws and Financial information.

The Administrative Records (3 linear ft.) consist of mailings to the board of directors and executive committee, committee records, MHAM program files, and internal reports.

Material in the Administrative series consists of information describing the program and location, partial executive committee meeting minutes from 1955 to 1964, discussions regarding the budget, enrollment statistics from 1909 to 1989, and the major need assessments.

The Administrative series best illustrates the internal structure and workings of the organization, particularly in its constitution and bylaws, reports to the national organization (scattered), minutes of executive and general meetings, and incoming and outgoing correspondence. Correspondence files, for example, effectively illuminate the organization's concentrated effort to broaden community support for the organization. Numbers of these documents are marked as "agenda items" and similar items appear also in files containing minutes for executive and general meetings. Newsletters, initiated in 1987, are an effective vehicle for ascertaining how the branch projected itself to its membership, and press releases are a useful source for looking at the range of issues and activities it relied on the media, in a large part, to write about and help promote. Thirteen folders of newspaper clippings attest to the success of the branch in utilizing and responding to media attention. (The collection of clippings were copied onto acid-free paper and are arranged chronologically.)

Administrative material also holds applications prepared for the prestigious Thalheimer Award, recognition bestowed annually on chapters at each national NAACP convention for outstanding programmatic activity. This is a particularly rich source. Each application includes summaries of the year's activities, offers supporting evidence, illustrates local support, and in most cases, includes photographs (photocopied onto acid-free paper) of major events. Researchers should note that a file of financial material in this series is closed until the year 2006.

The Administrative series (2.5 linear feet) contains general information about the various branches of the Core Technology Alliance, the application for funding from 21st Century Jobs, reports and reviews, by-laws, grant applications, information on the relations with the Michigan Economic Development Corporation and the American Association for the Advancement of Science, and other administrative information.

The first subgroup, Administrative, consists of thirteen series: Printed Materials, Biographical, Committees, Conferences and Lectures, Correspondence, Donor Files, Endowed Positions, Events and Activities, Financial Planning, Grant Projects, Policies and Proposals, Reports, and Writings. Among the more notable series, the Printed Materials series consists of HCHS's newsletter, Retrospectives, first issued in Spring 1992, as well as brochures and holiday greeting cards issued by the Center. The Committees series includes correspondence and meeting minutes from the Advisory Board and the Founding, Historical Collections, Liaison, Steering, and Transition Committees. The Events and Activities series includes material from noteworthy events, including the 50th anniversary of the polio vaccine announcement celebration in 2005 and the grand opening of the Center's new home at the Simpson Memorial Institute in 1998. The Grant Projects series includes material from grant-funded projects undertaken by Center faculty and staff. The Reports series includes annual reports ranging from 1991 to 2011. Not all years are represented.

The Administrative series, 1983-2003 (0.10 linear feet), contains minutes of Armenian Studies Program committee meetings. The minutes of these committee meetings discuss the current status and future objectives of the program. Of particular note is the agreement that the University of Michigan has with Yerevan State University for the Summer Language Institute.

The Administrative series, 1964-2000 (0.6 linear feet), documents the daily details of running the Center The records included in this series trace the growth and development of the Center. Of particular note are the annual reports covering the activities and projects of the CRSO, changes in faculty, and grant activity.

The Administrative series, 1945-1995, contains minutes, reports from officers, financial reports, and governance information. The minutes document meetings, decisions, activities and events, and membership in Gamma Chapter, and are complete between 1945 and 1959; gaps appear throughout the remaining years. Presidents' reports contain regular reports created by the chapter president for the national leadership of Mu Phi Epsilon and presidential speeches to Gamma members, which report on the status and activities of the chapter. Reports from other officers regarding the fulfillment of their duties are included in the Officers' reports, along with reports created by district leadership for national and chapter leaders. The series also includes available are the available annual financial reports for Gamma Chapter. Finally, the series contains materials pertaining to governance, such as Gamma Chapter bylaws, the national constitution and bylaws and officer manuals, from before and after Title IX legislation, and a rushing manual, used in initiation activities.

The Administrative series, 1930-2006 (2.5 linear feet), contains papers dealing with the administrative side of the library. This includes: annual reports, library statistics, budget, committees, staffing information, and unit goals.