Collections : [University of Michigan Bentley Historical Library]

The Administrative Records series is comprised of Budget Reports; Correspondence; Executive Committee Minutes; Funding Materials; Grant Proposals, Reports, and Related Materials; Job Descriptions; Memoranda; Office Organization; Preservation and Storage Concerns; Reorganization of PASE; Staff Meeting Notes; and Personnel Records.

Highlights of this record group include five folders, which contain minutes of PASE's Executive Committee arranged chronologically. These records, dating from 1974 to August 1979, also include related correspondence and other materials that provide valuable information about the operation of the office.

Five folders consisting of correspondence, memoranda, and other related materials document PASE's identification of funding agencies. This set of materials spans nearly the entire period of PASE's existence, although no materials from the years 1976 and 1979 are present. Complementing these records is a significant number of grant proposals, reports, and other related materials, which PASE submitted to various organizations in order to secure funding. It should be noted that two folders include proposals and related records sent to the National Endowment for the Humanities (NEH) during the years 1972 to 1975. To maintain these documents' original order, the folders are dated 1972-1975 and 1973-1975, respectively.

The record group includes a folder of job postings and descriptions, which provide information about employees' responsibilities. Included also is one folder of memoranda exchanged between PASE and the Center for South and Southeast Asian Studies in 1975 and 1976. Of special note is a memo that serves as an introduction to PASE's recently reorganized personnel in 1976. Memoranda and correspondence from 1979 and 1980 document the prospective administrative reorganization of PASE.

Because of the personally identifiable nature of the records contained, one folder of personnel-related documents is closed to research for thirty years past the records' dates of creation. These materials date from 1973 to 1980. The folder comprises the records of particular employees, arranged alphabetically by last name, which were selected for their documentation of PASE activities. Of special note are records pertaining to the three directors that PASE had throughout its existence.

The Administrative Records document the beginnings of the Migrant Health Promotion and the formation of its various programs. It has been divided into three subseries, records from 1982-1989, 1990-1996, and records after 1997. The largest and most substantive portion of the first subseries is a set of "Administrative and Policy Notebooks." These are of two sorts: (1) three volumes cover the years 1983-1984 and include the MMHIO statement of purpose and philosophy, study of the migrant "stream" north and maps listing location of migrant health care facilities, and notes of MMHIO personnel who visited the various camps; (2) 4 volumes probably intended as the executive director's ready reference files and consisting of quarterly reports, financial reports, grant proposals, and related information. Another significant set of materials is a set of volumes labeled "Grant Proposals" and consisting of the various proposals made by MMHIO to state and federal agencies to fund its program of migrant health services directories and more especially its program of migrant camp health aides. The later subseries also contains grants proposals, as well as other fundraising strategies and the organization's strategic planning materials.

The Administrative Records series, while slight (ca. .5 linear ft.), is important because it is currently the only source of information in the record group that is text-based. The most significant documentation is in several folders of year-end reports prepared by Institute sponsored fellows; a folder of exit interview notes is also informative. The latter, a 1991-1992 project designed to evaluate expectations, events, and services was also geared toward gathering recommendations from fellows. The series also includes a folder of applications from students, ca. 1992-1996. Four additional application folders hold correspondence and accompanying material from undergraduates applying for the Program in the Sciences and Humanities.

Administrative Records (1968-1987) consisting of three folders. The series sheds light on the origins of the Marketing Communications office. The policies and procedures are the record group's link to past incarnations of the unit. It includes organizational charts, job descriptions, office roles, and procedures for standard activities within the Office of University Publications. These records reveal not only procedural and focus changes between the offices but also the dramatic differences in the use of technology and today's focus on multimedia communications. The Undergraduate Recruitment Literature Committee minutes and correspondence reveals a time when admissions advertisement played a larger role within the office's mission.

The Administrative Records of Michigan Media and its predecessor, the University of Michigan Television Center, document management and policy aspects of television production at the university. The most significant files within the Administrative Records series are Annual Reports to the President, 1953/54-1984/85; Broadcasting Committee minutes and correspondence, 1950-1978, and Remley Files, 1980-1987; Budget Materials, 1954-1985; Merger of the TVC and the AVEC, 1978; Unit Review Material and Reports, 1986; Vice President for Academic Affairs correspondence, 1976-1986; and Yearly Production Summaries, 1950/51-1958/59.

Other administrative series include correspondence and budget material relating to various special projects undertaken by Michigan Media and several special reports and speeches, notably President Ruthven's 1950 address to the Television Broadcasting Association on "The Possibilities of Educational TV," Garnet Garrison's 1968 report on "TV in the University Community," the report of the President's Ad Hoc Communication Review Committee on "The New Teaching Technology" (1973), and a case study of the impact of university-imposed budget cuts on Michigan Media by Marcia Jablonsky, a student in the School of Business Administration and a former employee of Michigan Media (1981).

There are no administrative records for the Audio-Visual Education Center from the period before its incorporation into Michigan Media. Some information on AVEC can be found in records of the University of Michigan Extension Service, boxes 18 and 20.

The Administrative Records series contains topical files and press clippings from the Ann Arbor Area Community Foundation. Materials include organizational histories, economic assessments, donor policies, and event planning information. The series also includes records from the Ypsilanti Area Community Foundation and the Community Foundation of Plymouth, similar organizations that collaborate with the AAACF.