Collections : [University of Michigan Bentley Historical Library]

The Administrative Files, 1983-1996, arranged alphabetically by subject, comprise the bulk of the material in this record group. Researchers should note the four proposals and eight annual reports submitted to the Hewlett Foundation, which provide an overview of the program's history and development. The file containing the first Hewlett proposal, in 1985, also contains correspondence among faculty members regarding the decision to found PCMA and seek funding for it. Many of PCMA's ongoing functions are documented in this series. PCMA kept files regarding consultations with non-profit groups, pedagogical efforts (one course and one theme semester), and the publication of two books. Approximately once every year, the program put out a newsletter PCMA News. The working papers put out by the unit are contained within the records of the Center for Research on Social Organizations. Also included are proposals and correspondence related to the distribution of mini-grants, and correspondence regarding Hewlett Consortium activities and events. Evidence of efforts to facilitate communication among practitioners and researchers include the file entitled "Practitioner's Network," and two reports: Planning and Dispute Resolution at the University of Michigan, and Multiple Levels of Conflict: A Guide to Faculty Resources at the University of Michigan. Several folders of administrative minutes, memos and correspondence covering the years from 1985 to 1995 document all aspects of PCMA, especially colloquia and visits by guest speakers. In these memos and minutes, core faculty frequently discuss the state of PCMA and its development. In addition, administrative matters were frequently discussed at faculty seminars. Any gaps in the administrative minutes should be checked against the seminar minutes, within the series Seminars and Conferences.

The Administrative Files series, 1984-2007 (1.25 linear ft.), includes meeting minutes and notes from Latina/o Studies Advisory Committee and Faculty meetings, proposals and planning materials for the undergraduate concentration program, files from Latina/o Studies Program Directors, funding proposals, budget materials, departmental brochures, and program planning materials and proposals that document the evolution of the Program from its origins in 1984.

The Administrative Files series contains founding documents such as constitution and by-laws, membership lists, organizational histories, staff position descriptions, survey assessments, correspondence, and strategic planning documents. It also contains the application for the Bernard Osher grant, awarded in June 2006.

The Administrative Files series (3 linear feet and digital files (online)) is divided into two subseries: Executive Files and Office Files. The executive files subseries contain correspondence and other material created or directed to the office co-coordinator, Billie Edwards, or, after 1994, to the Director, Ronni Sanlo. Sanlo was the first person to hold the position of Director of the office.

The Office Files subseries includes general office correspondence dated circa 1991-2012, staff meeting minutes and agendas, material related to the President's New Century Fund Award for Diversity for work on the "From Invisibility to Inclusion" project, and a number of files related to the Task Force on Sexual Orientation. The task force materials range in date from 1987 to 1991. Note that the James W. Toy papers, boxes 8 and 9, also contains material related to the Task Force on Sexual Orientation.

The 2012 Accession added annual reports, budgets, meeting minutes, photographs, strategic plans, reports, forms, and administrative information from 1991-2012 to the Office Files subseries. Many of the materials are digital files from the Spectrum Center's shared drive. The accession highlights core issues and concerns for the center during this period and also contains information about the 40th Anniversary celebrations.

The Administrative Files series (2.5 linear feet, 1.4 GB) contains materials related to the Foundation's establishment and recognition as a non-profit organization, the Board of Directors records, and employee and volunteer material. This series includes The YES Foundation®'s Articles of Incorporation, bylaws, 501 (C)(3) and Trademark documentation. The Board materials include member profiles, meeting minutes, handbooks, and reports. The employee and volunteer material includes an employee reference guide, volunteer debriefing meetings material, and a The YES Foundation® Staff Orientation Guide.

Administrative Files and Promotional Materials (1 linear foot) contains information related to Pollack Design Associates and promotional materials for various projects.

Administrative Material series documents Casa de Unidad's history, organizational structure, expenses and contributions. The series contains written accounts of the organization's history, its mission statement, and its by-laws and constitution. The series also contains the organization's financial statements and budgets, board minutes, grant proposals and reports, as well as multiple volumes from Casa de Unidad's bilingual newsletter "El Barrio."

The Administrative Materials series contains documentation on policies and future plans for the department, such as the 5-Year Plan and information for renovating the department's facilities. It also contains correspondence primarily regarding the Department of Biology's split and the Department of EEB's development, including correspondence to the Dean of the College of L. S. and A. Shirley Newman. Additional materials include decisions on programs and classes offered by the department and the requirements students must meet to receive their degree, copies of meeting minutes for the Executive Committee from 2001-2008, and a list of faculty members for the department and its partner departments, as well as minutes from faculty meetings.

The Administrative Materials series includes reports, guides, topical files, financial material, and minutes of meetings (except for executive council).