Collections : [University of Michigan Bentley Historical Library]

The Administrative Materials series contains various documents regarding the organization's governance and membership from the mid-1940s to the mid-1990s. It includes several versions of the chapter constitution, membership lists, and financial reports. Minutes, agendas, leadership lists, correspondence, and various other records can be found in the three "Mixed records" subseries. Additional administrative records may be found among the items filed in the "Miscellaneous" folders within the Topical Files series.

The Administrative materials series consists of governing documents, correspondence, minutes, and other materials.

The Administrative Records series is comprised of Budget Reports; Correspondence; Executive Committee Minutes; Funding Materials; Grant Proposals, Reports, and Related Materials; Job Descriptions; Memoranda; Office Organization; Preservation and Storage Concerns; Reorganization of PASE; Staff Meeting Notes; and Personnel Records.

Highlights of this record group include five folders, which contain minutes of PASE's Executive Committee arranged chronologically. These records, dating from 1974 to August 1979, also include related correspondence and other materials that provide valuable information about the operation of the office.

Five folders consisting of correspondence, memoranda, and other related materials document PASE's identification of funding agencies. This set of materials spans nearly the entire period of PASE's existence, although no materials from the years 1976 and 1979 are present. Complementing these records is a significant number of grant proposals, reports, and other related materials, which PASE submitted to various organizations in order to secure funding. It should be noted that two folders include proposals and related records sent to the National Endowment for the Humanities (NEH) during the years 1972 to 1975. To maintain these documents' original order, the folders are dated 1972-1975 and 1973-1975, respectively.

The record group includes a folder of job postings and descriptions, which provide information about employees' responsibilities. Included also is one folder of memoranda exchanged between PASE and the Center for South and Southeast Asian Studies in 1975 and 1976. Of special note is a memo that serves as an introduction to PASE's recently reorganized personnel in 1976. Memoranda and correspondence from 1979 and 1980 document the prospective administrative reorganization of PASE.

Because of the personally identifiable nature of the records contained, one folder of personnel-related documents is closed to research for thirty years past the records' dates of creation. These materials date from 1973 to 1980. The folder comprises the records of particular employees, arranged alphabetically by last name, which were selected for their documentation of PASE activities. Of special note are records pertaining to the three directors that PASE had throughout its existence.

The Administrative Records document the beginnings of the Migrant Health Promotion and the formation of its various programs. It has been divided into three subseries, records from 1982-1989, 1990-1996, and records after 1997. The largest and most substantive portion of the first subseries is a set of "Administrative and Policy Notebooks." These are of two sorts: (1) three volumes cover the years 1983-1984 and include the MMHIO statement of purpose and philosophy, study of the migrant "stream" north and maps listing location of migrant health care facilities, and notes of MMHIO personnel who visited the various camps; (2) 4 volumes probably intended as the executive director's ready reference files and consisting of quarterly reports, financial reports, grant proposals, and related information. Another significant set of materials is a set of volumes labeled "Grant Proposals" and consisting of the various proposals made by MMHIO to state and federal agencies to fund its program of migrant health services directories and more especially its program of migrant camp health aides. The later subseries also contains grants proposals, as well as other fundraising strategies and the organization's strategic planning materials.

The Administrative Records series, while slight (ca. .5 linear ft.), is important because it is currently the only source of information in the record group that is text-based. The most significant documentation is in several folders of year-end reports prepared by Institute sponsored fellows; a folder of exit interview notes is also informative. The latter, a 1991-1992 project designed to evaluate expectations, events, and services was also geared toward gathering recommendations from fellows. The series also includes a folder of applications from students, ca. 1992-1996. Four additional application folders hold correspondence and accompanying material from undergraduates applying for the Program in the Sciences and Humanities.

Administrative Records (1968-1987) consisting of three folders. The series sheds light on the origins of the Marketing Communications office. The policies and procedures are the record group's link to past incarnations of the unit. It includes organizational charts, job descriptions, office roles, and procedures for standard activities within the Office of University Publications. These records reveal not only procedural and focus changes between the offices but also the dramatic differences in the use of technology and today's focus on multimedia communications. The Undergraduate Recruitment Literature Committee minutes and correspondence reveals a time when admissions advertisement played a larger role within the office's mission.