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The Administrative Files Series of the Dean's Records subgroup began personal file kept by Deans Hubbard and Gronvall but overtime became a much more inclusive topical file. The series is subdivided into several chronological subseries reflecting the various accessions in which the records were received: 1950-1979 (original accessions) 1967-1982 (1987 accession); 1959-1984 (1990 accession); 1960-1988 (1990 #2 accession); 1960-1990 (1997 accession); 1983-1998 (2002 accession); and 1988-2000 (2014 accession). Within each of these subseries, the records are arranged alphabetically. There is considerable overlap in the date spans of the subseries and subject files often extend over several subseries.

When looking for administrative files related to the offices of Assistant and Associate Deans that were kept by the Dean's Office, researchers should note that material in the series will usually be found under the name of the administrative office. These offices include Faculty Affairs, Clinical Affairs, Medical Education, and Research. Two major exceptions are Graduate Medical Education, which was located within Research, and Minority Affairs, which was located within the Academic Programs office. It should also be noted that during the years covered by this series, the Academic Programs Office was transformed into the Student Programs Office. While the main run of the series retains the 'Academic Programs' designation, the files that have been restricted due to sensitive personnel and/or student information are filed under 'Student Programs.'