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The Administrative series includes grant proposals, by-laws, meeting minutes, and promotional material. A draft proposal prepared for the National Endowment for the Humanities (NEH) offers the most complete overview of the organization's goals, objectives and inspirations. Meeting minutes also reveal strategies that were devised to gather the collective and individual memories of the community before opportunities disappeared. Since the organization's primary intent was to publish a book, the folder entitled "Book, Notes and Outlines for" is valuable for understanding the scope of the project.

The Collected Material series is by far the core of the collection. Had the organization been successful in acquiring funding, it is from these accumulated resources that a book would have been produced. Willow Run Black History Organization leaders concentrated a great deal of energy in encouraging residents and former residents to complete questionnaires, which were designed to gather basic biographical information. The series includes completed questionnaires, but more significantly, also includes transcribed interviews, which tell individual stories in far greater depth than the questionnaires. There are also folders of material from area churches, schools, and a few businesses.