Collections : [University of Michigan Bentley Historical Library]

The Administrative Files series (1947-1991, 2.5 linear feet) consists of minutes of the center's executive committee meetings, staff meeting notes, and meetings and reports evaluating the center's programs. The executive committee minutes cover a wide variety of topics, including funding, appointments, and research. The staff meeting files often concern future plans for the center.

Administrative Files, 1964-1997 contain the correspondence of five directors pertaining to Executive Committee matters. Also included in the series is a nearly complete set of Executive Committee minutes. The Evaluations subseries provides both an inside and an outside view of the program through documentation from 1) departmental reviews conducted by the College of Literature, Science and the Arts, and 2) an interesting critique of the program written by a former faculty member. Three folders of flyers from department-sponsored lectures and brown-bag talks illustrate the gradual change in program philosophy from the early 1970 emphasis on a single American experience to the later emphasis on the experiences of many different races, ethnicities, and socio-economic classes.

The Administrative Files series (8 linear feet) consists of materials, 1970-1988, that directly relate to the coordination of substance abuse prevention and treatment programs. Included are annual reports, correspondence, plans, contracts, budgets, directories of agencies, proposals, and reports.

The researcher can get a basic introduction to the complex state substance abuse network by starting with the "History - Substance Abuse Coordination" folder in box one. An overview of how SACA operates can be discerned by reviewing the Comprehensive Plans and Annual Action Plans. The Comprehensive Plans, which end in 1978, document the early operations of the coordinating agency and contain budget summaries, definitions and provider agency information broken down by the type of service provided: prevention, casefinding or treatment. The Annual Action Plans follow chronologically after the Comprehensive Plans and, with the exception of fiscal year 1985/86, there is a complete run of these documents through 1987. Information in the annual plans is organized by agency names and gives an excellent overview of budgets, funding priorities and funded agencies.

The most important function of the coordinating agency is its role in the funding process. The "funding" folders contain reports, proposals, correspondence, minutes, personal notes and statistics. These materials illustrate funding patterns and guidelines, as well as the actual process of making funding decisions.

The researcher can investigate attempts to develop effective management techniques used in coordinating activities by examining the Integrated Substance Abuse Management Information System (ISAMIS), Management Information System (MIS), and Data Compact materials. ISAMIS was the first attempt by OSAS to develop a standardized statewide information system. Due to deficiencies perceived in the ISAMIS system, a Coordinating Agency Consortium was formed in 1977 to develop a more efficient system. This group eventually evolved into the Southeastern Michigan Data Compact, which became the basis for a statewide substance abuse database. The folders labeled "Documentation Flow Charts and Forms" in the MIS materials provide the researcher with insight into the nature of client documentation at various agencies. This information was used in a MIS revision and includes the types of data collected, how the paperwork flows through the pertinent organizations and time estimates for the various processes.

The credentialing of substance abuse professionals in Michigan can be studied by referring to the "credentialing" folders. Materials relate to the development of the Apprentice Counselor Credential of the OSAS which began in December 1982 and the merging of this system with the existent Michigan Certification Board for Addiction Specialists system in 1984. The goals of credentialing are to assure minimum levels of knowledge among direct service staff and to recognize high levels of competency among counselors so that they can compete professionally with "degreed" individuals.

The PA 339 materials illustrate the response of the substance abuse network to a piece of high impact legislation, in this case the Substance Abuse Assistance Act (Decriminalization of Public Intoxication). The researcher can trace the history of the committees which were formed and the procedures developed to effect a smooth transition to the new system.

The complex issues involved in determining the degree of success treatment has achieved can be investigated in the Treatment Outcome Project folders, which contain reports, memos, correspondence, surveys, minutes, and a dissertation on factors in successful treatment. The focus of the project shifted away from determining client satisfaction to outcome assessment. Demand for data on the effectiveness of programs has arisen from consumer groups, legislators, insurance companies, and other funding sources. Resulting information has been used to monitor client outcome, assess program effectiveness, and as an aid in program planning.

The Administrative Files (0.75 linear feet) series is comprised of papers related to the establishment and continued development of the program. It includes accreditation reports, correspondence, department development plans, executive committee meeting minutes, papers of the committees on residency and research programs, and department review reports from 1983.

The Administrative Files, 1983-1996, arranged alphabetically by subject, comprise the bulk of the material in this record group. Researchers should note the four proposals and eight annual reports submitted to the Hewlett Foundation, which provide an overview of the program's history and development. The file containing the first Hewlett proposal, in 1985, also contains correspondence among faculty members regarding the decision to found PCMA and seek funding for it. Many of PCMA's ongoing functions are documented in this series. PCMA kept files regarding consultations with non-profit groups, pedagogical efforts (one course and one theme semester), and the publication of two books. Approximately once every year, the program put out a newsletter PCMA News. The working papers put out by the unit are contained within the records of the Center for Research on Social Organizations. Also included are proposals and correspondence related to the distribution of mini-grants, and correspondence regarding Hewlett Consortium activities and events. Evidence of efforts to facilitate communication among practitioners and researchers include the file entitled "Practitioner's Network," and two reports: Planning and Dispute Resolution at the University of Michigan, and Multiple Levels of Conflict: A Guide to Faculty Resources at the University of Michigan. Several folders of administrative minutes, memos and correspondence covering the years from 1985 to 1995 document all aspects of PCMA, especially colloquia and visits by guest speakers. In these memos and minutes, core faculty frequently discuss the state of PCMA and its development. In addition, administrative matters were frequently discussed at faculty seminars. Any gaps in the administrative minutes should be checked against the seminar minutes, within the series Seminars and Conferences.

The Administrative Files series, 1984-2007 (1.25 linear ft.), includes meeting minutes and notes from Latina/o Studies Advisory Committee and Faculty meetings, proposals and planning materials for the undergraduate concentration program, files from Latina/o Studies Program Directors, funding proposals, budget materials, departmental brochures, and program planning materials and proposals that document the evolution of the Program from its origins in 1984.

The Administrative Files series contains founding documents such as constitution and by-laws, membership lists, organizational histories, staff position descriptions, survey assessments, correspondence, and strategic planning documents. It also contains the application for the Bernard Osher grant, awarded in June 2006.

The Administrative Files series (3 linear feet and digital files (online)) is divided into two subseries: Executive Files and Office Files. The executive files subseries contain correspondence and other material created or directed to the office co-coordinator, Billie Edwards, or, after 1994, to the Director, Ronni Sanlo. Sanlo was the first person to hold the position of Director of the office.

The Office Files subseries includes general office correspondence dated circa 1991-2012, staff meeting minutes and agendas, material related to the President's New Century Fund Award for Diversity for work on the "From Invisibility to Inclusion" project, and a number of files related to the Task Force on Sexual Orientation. The task force materials range in date from 1987 to 1991. Note that the James W. Toy papers, boxes 8 and 9, also contains material related to the Task Force on Sexual Orientation.

The 2012 Accession added annual reports, budgets, meeting minutes, photographs, strategic plans, reports, forms, and administrative information from 1991-2012 to the Office Files subseries. Many of the materials are digital files from the Spectrum Center's shared drive. The accession highlights core issues and concerns for the center during this period and also contains information about the 40th Anniversary celebrations.

The Administrative Files series (2.5 linear feet, 1.4 GB) contains materials related to the Foundation's establishment and recognition as a non-profit organization, the Board of Directors records, and employee and volunteer material. This series includes The YES Foundation®'s Articles of Incorporation, bylaws, 501 (C)(3) and Trademark documentation. The Board materials include member profiles, meeting minutes, handbooks, and reports. The employee and volunteer material includes an employee reference guide, volunteer debriefing meetings material, and a The YES Foundation® Staff Orientation Guide.

Administrative Files and Promotional Materials (1 linear foot) contains information related to Pollack Design Associates and promotional materials for various projects.